November 2018 Meeting Minutes
March 5, 2019
November 20, 2018
Harriet Bishop PTO November 2018 Meeting Minutes harrietbishoppto@gmail.com
Meeting was called to order. 14 people were present; everyone introduced themselves
October 2018 meeting minutes were approved
Recap of recent events
Silent Auction: successful! 100% profit of $2,832
Looking for new team leads and splitting tasks
Hornet Hop: another good year! $2,112 profit
Looking for team leads - reach out to classroom party volunteers and need to manage/coordinate students with adult volunteers
Fall Book Fair: profited $1,510 and sales are decreasing
maybe too close to holidays? Book sales seem to be going down in general
Lots of behind the scenes work - 41 volunteers when 52 volunteers needed; 7 no-shows
BOGO Book Fair in May around Fun & Field Day (also struggling to get volunteers)
Treasurer’s Update
Discuss long-term goal using excess funds (i.e. playground, outdoor classroom)
Also make sure that the funding needs of current students are being met
Spiritwear (online sales. not tie-dye shirts) - $280 profit
A lot of work for minimal profit. Matched high school pricing. Seek out new vendor next year?
Volunteer Coordinator Update
Volunteering is down (events/services disappear without volunteers)
Do volunteers need more notice? (QR code on fliers, FB posts, Seesaw)
Seek out local corporations that need volunteer hours
Consider requesting each family to volunteer a certain amount of hours each schoolyear
Consider incentives for volunteering? (prize drawing, earn reward based on volunteer hours)
Other PTO Business
Family Fun Night: 12/7 - Bingo and Game Night
Snacks and prizes will be provided (lots of donations!)
Playground Feasibility
GameTime estimated $150,000 to remove existing structure, re-surface plot, and install new structure (used GoogleMaps)
How did Hidden Valley get a new playground? Gideon Pond had sponsors
Would teachers rather have an outdoor classroom?
Could costs be decreased? (volunteers do labor, maybe a local construction company would help)