November 2018 Meeting Minutes

March 5, 2019

November 20, 2018

Harriet Bishop PTO November 2018 Meeting Minutes

  1. Meeting was called to order. 14 people were present; everyone introduced themselves

    1. October 2018 meeting minutes were approved

  2. Recap of recent events

    1. Silent Auction: successful! 100% profit of $2,832

      • Looking for new team leads and splitting tasks

    2. Hornet Hop: another good year! $2,112 profit

      • Looking for team leads - reach out to classroom party volunteers and need to manage/coordinate students with adult volunteers

    3. Fall Book Fair: profited $1,510 and sales are decreasing

      • maybe too close to holidays? Book sales seem to be going down in general

      • Lots of behind the scenes work - 41 volunteers when 52 volunteers needed; 7 no-shows

      • BOGO Book Fair in May around Fun & Field Day (also struggling to get volunteers)

  1. Treasurer’s Update

    1. Discuss long-term goal using excess funds (i.e. playground, outdoor classroom)

      • Also make sure that the funding needs of current students are being met

    2. Spiritwear (online sales. not tie-dye shirts) - $280 profit

      • A lot of work for minimal profit. Matched high school pricing. Seek out new vendor next year?

  2. Volunteer Coordinator Update

    1. Volunteering is down (events/services disappear without volunteers)

      • Do volunteers need more notice? (QR code on fliers, FB posts, Seesaw)

      • Seek out local corporations that need volunteer hours

    2. Consider requesting each family to volunteer a certain amount of hours each schoolyear

    3. Consider incentives for volunteering? (prize drawing, earn reward based on volunteer hours)

  3. Other PTO Business

    1. Family Fun Night: 12/7 - Bingo and Game Night

      • Snacks and prizes will be provided (lots of donations!)

    2. Playground Feasibility

      • GameTime estimated $150,000 to remove existing structure, re-surface plot, and install new structure (used GoogleMaps)

      • How did Hidden Valley get a new playground? Gideon Pond had sponsors

      • Would teachers rather have an outdoor classroom?

      • Could costs be decreased? (volunteers do labor, maybe a local construction company would help)


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