November 20, 2018

Harriet Bishop PTO November 2018 Meeting Minutes harrietbishoppto@gmail.com

1. Meeting was called to order. 14 people were present; everyone introduced themselves

   1. October 2018 meeting minutes were approved

2. Recap of recent events

   1. Silent Auction: successful! 100% profit of $2,832

      • Looking for new team leads and splitting tasks

   2. Hornet Hop: another good year! $2,112 profit

      • Looking for team leads - reach out to classroom party volunteers and need to manage/coordinate students with adult volunteers

   3. Fall Book Fair: profited $1,510 and sales are decreasing

      • maybe too close to holidays? Book sales seem to be going down in general

• • • Lots of behind the scenes work - 41 volunteers when 52 volunteers needed; 7 no-shows

    • BOGO Book Fair in May around Fun & Field Day (also struggling to get volunteers)

1. Treasurer’s Update

   1. Discuss long-term goal using excess funds (i.e. playground, outdoor classroom)

      • Also make sure that the funding needs of current students are being met

   2. Spiritwear (online sales. not tie-dye shirts) - $280 profit

      • A lot of work for minimal profit. Matched high school pricing. Seek out new vendor next year?

2. Volunteer Coordinator Update

   1. Volunteering is down (events/services disappear without volunteers)

      • Do volunteers need more notice? (QR code on fliers, FB posts, Seesaw)

      • Seek out local corporations that need volunteer hours

   2. Consider requesting each family to volunteer a certain amount of hours each schoolyear

   3. Consider incentives for volunteering? (prize drawing, earn reward based on volunteer hours)

3. Other PTO Business

   1. Family Fun Night: 12/7 - Bingo and Game Night

      • Snacks and prizes will be provided (lots of donations!)

   2. Playground Feasibility

      • GameTime estimated $150,000 to remove existing structure, re-surface plot, and install new structure (used GoogleMaps)

      • How did Hidden Valley get a new playground? Gideon Pond had sponsors

      • Would teachers rather have an outdoor classroom?

      • Could costs be decreased? (volunteers do labor, maybe a local construction company would help)