May 21, 2019
Harriet Bishop PTO May 2019 Meeting Minutes email@example.com
Meeting was called to order. 12 people were present; everyone introduced themselves
April 2019 meeting minutes were approved
Playground Expansion Update
Background: PTO (a nonprofit) had a surplus of funds and requested “wish lists” from teachers and staff earlier this year - playground updates were mentioned by each group (grades K-1, 2-3, and 4-5)
Playworld products are set to arrive by the end of the week.
Kids LOVE the gaga pit!
Background: many conversations concerning whether to continue the book fair have taken place throughout the past few years. The fall book fair generates more income than spring with ~50% participation and 1 online order. There was no spring book fair this school year. Revenue alternated between the PTO general fund and library.
PTO revenue is not dependent on this event and return doesn’t seem to be worth the effort
Hard to find volunteers and leads – lots of hours spent on training plus learning about the books and finances
Book fair previews were poorly attended with concerns over affordability for our community
Decision: NO Scholastic book fairs over the 2019-2020 school year
Looking for someone to investigate book-related activities/programs, such as Barnes and Noble, Usborne, book buggy, swapping books, etc.
Profitable year and predicting balance of ~$18,000 going into next year
“Reserve” exists to cover unforeseen needs/expenses and events at the start of the school year
Schwans program was discontinued and BoxTops revenue is declining
Continue to encourage grant requests, preferably turned in by the October PTO meeting to be reviewed by the grant committee – some are one-time requests while others are requested yearly. PTO will still review requests turned in throughout the year but note that requests over $1,000 require a vote.
Volunteer Coordinator Update
NEW Hornet Hop Committee led by April Nolte, Jessica Dougherty, and James Palmer
NEW SMART Fair Committee led by Jessica McDonald, Adam McDonald and Janet Stanley
NEW Breakfast with a Book Committee led by Keralyn Powers
Revisiting ideas to get more people to sign up to volunteer
Dropping leads and encouraging members
Kindergarten playdates will be happening over the summer and hopefully we can recruit more volunteers
Academic volunteer coordinator position in the school has been eliminated.
PTO will focus on after-school events and support activities during the school day without interfering with the district’s policies
Other PTO Business
The Edge summer care will be at Harriet Bishop, so waiting to install bathroom vinyls. Vinyls will be installed in time for the 2019-2020 school year.
Solidified PTO events calendar to reserve the school before being open to the public
NEW PTO Board was approved
President = Martell Dennis
Vice President = Melissa Maggio
Secretary = Janet Stanley
Treasurer = Jim Kennedy
Volunteer Coordinator = Linda Smith
Thanks for another great year!!!